Offsite Record Storage - Scanning boxes

Offsite Records Storage

Preserve and protect your information and assets in highly secure and compliant facilities.
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Trust the Records and Information Management (RIM) Experts

Records and information are the lifeblood of any organisation. Managing and protecting these valuable assets is a must.

Iron Mountain’s RIM professionals will work with you to identify records for relocation to our secure off-site records storage facilities, where they’ll be tagged and classified using your own terminology, tracked with RIFD labels, and made available on our intuitive Iron Mountain Connect™ web portal, so you quickly locate and retrieve your information as needed.

Key Facilities Requirements Ensured

safety and security

SECURITY

Inclusive of construction, perimeter security, entry security, interior security and security planning.
water

FIRE SAFETY

Preventative measures with proven fire-safe construction and dependable water supplies.
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ENVIRONMENTAL CONTROLS

Comprehensive environmental conditions that safeguard your records.

Auditable Chain of Custody

Iron Mountain facilities are governed by strict, industry-leading chain-of-custody procedures. Our proven workflows and technology-enabled tagging means you'll have complete visibility and control over your inventory at all times.

People You Can Trust

Iron Mountain adheres to strict security requirements. We conduct rigorous background checks, employee screenings and formalized training to ensure the highest standards of security are maintained when protecting and storing records.

EXPLORE THE CUSTOMER STORY

378 agreements with

45 suppliers reduced to

easy-to-manage contracts

Read the Full Case Study
"Now, when we request records from Iron Mountain, 999 times out of 1,000 they arrive next working day."

Brendan Sheehy

Head of Records and Legacy, Department of Health and Social Care

 

Offsite Doesn’t Mean Offline

The Iron Mountain Connect™ Records Management application provides online management of your boxes and files, including metadata, searching, tracking and processing of service requests. With just a few clicks, you can search through your offsite inventory, locate what’s required to satisfy an internal or external request and arrange for it to be quickly scanned or delivered by one of our vetted and trained employees. You can free-up valuable real estate and staff by moving boxes and files to Iron Mountain—without sacrificing visibility to your information assets. And you’ll have rapid access to high-activity files using our Open Shelf File Storage solution.

Specialised Storage

If you have specialised storage needs, such as preserving larger volumes of records or materials that require special environmental controls, Iron Mountain can design and create a customised vault to meet your specifications.

Features include:

  • Climate-controlled storage for materials that require definitive environmental and relative humidity specifications.
  • Separate vault storage for film, magnetic and mixed media to prevent cross contamination.
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Project Services

When it comes to implementing one-time, periodic or on-going projects, Iron Mountain’s records management professionals have the expertise you need. The project team acts as a seamless extension of your organization and can manage the projects from start to finish, allowing your staff to better manage their time and resources.
Secure Truck

INVENTORY RELOCATION SERVICES

Our specialists can purge, pack and provide point-to-point transfer of carton and files from your facility to Iron Mountain Record Centers. We can pack your records into standard Iron Mountain RFID-ready storage cartons and collect metadata to describe box contents; with an option to individually list each file in the carton.
facilities

OFFICE CONSOLIDATIONS/ RELOCATIONS

You can improve real estate use by freeing up valuable space that is currently occupied with file rooms and records storage. Iron Mountain can assist by helping you identify the records that can be relocated to an Iron Mountain facility.
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INVENTORY AUDIT SERVICES

It is important to know what inventory you have so that you can respond to discovery or other events. Iron Mountain Audit Services provides dedicated space in our Records Centers for conducting audits. Along with space, we can help inventory your cartons, prepare files and provide support for material handling.
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FILE INDEXING

The Iron Mountain data entry team can capture file-specific descriptions to help manage your inventory at the file-level.
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TRANSMITTAL PREPARATION FOR CARTONS

We can review carton contents and capture associated metadata. This information makes it easier for you to find the documents you need, when you need them.
hard copy backup

DOCUMENT RECOVERY SERVICES

Iron Mountain can clean and restore information assets that have been damaged by natural and man-made disasters, contaminants, dust, mold, water or animal infestation.
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OPEN SHELF CONSOLIDATIONS

Without regularly scheduled purging and shifting, your file room will quickly outgrow capacity. Iron Mountain’s project team can perform selective purges to ensure your program remains up-to-date.
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Contact Iron Mountain

Our Customer Support section can help provide you with the quickest answers to your questions, or feel free to contact us at your convenience